Purpose

This policy is to establish a uniform understanding regarding advertising accepted by the Players.

Policy

1. The Director for Business and Finance (or designee) is responsible for lining up advertisers for the program and/or any other instruments we publish.
2. The goal is to use advertising to, at a minimum, pay for the cost of printing the program.
3. During the 1996-1997 Season, the Board approved a trade of catering services for advertising space. This continued the precedent for quid-pro-quo trades as approved on a case by case basis by the Board.
4. The Director for Business and Finance (or designee) shall invoice for advertisement accounts receivable every 30 days.
5. Advertising shall be paid in advance and in full before publication.

6. All advertisements shall have a letter of agreement, bill of sale or other document that spells out the term, the size, the cost, and what constitutes additional services.
7. The Director for Business and Finance shall maintain a central file located at the theater for the advertising that shall contain the following:
   1. Agreement or other bill of sale signed by both parties
   2. Copy of the ad as specified
   3. Copies of ads as published
   4. Receipts or other verification of payment
   5. Invoices and balances

Date Change Summary

• 3/31/98 -- Initial inclusion in P&P Manual
• 4/19/05 -- Revised based on Board discussion
• 03/17/2014 -- Web revision